ComEd

2016

Scarecrow Contest Entry Form

FREE to enter

Be a part of the "heart and soul" of the annual Scarecrow Fest presented by ComEd ...the Scarecrow Contest! With 100,000+ attendees, this nationally recognized, award-winning festival is ALL about the Scarecrows!

NEW! Pickup Procedures!
Entries received by September 15th will receive a pair of limited edition Scarecrow Fest puppets!

ALL HAND-CRAFTED SCARECROWS WILL BE LOCATED ON THE WEST SIDE OF THE FOX RIVER

 

BUSINESS Category Scarecrows will be located in the James Martin Lot at Cedar & Third Streets

How to Enter:

 

- Complete the easy-to-use Online Scarecrow Contest Entry Form below

OR

- Download the Scarecrow Contest Application,
print, complete and then mail, fax or e-mail to:

Greater St. Charles Convention and Visitors Bureau
Attn: Scarecrow Contest
311 N. Second Street, Suite 100
St. Charles, IL 60174
Fax: 630-513-0566
Email: deann@visitstcharles.com

Scarecrow Contest Prize Money Sponsored by: St. Charles Bank and Trust

 

StCharlesBT_logo_legal.jpg

 

Home of the "Junior Savers Club"
411 W. Main Street
630-377-9500
www.BankStCharles.com

 

Scarecrow Contest Business Prizes Sponsored by: Kane County Chronicle

 

SCARECROW CONTEST CATEGORIES

 

1. Mechanical Category - Limit 9 Entries - Open to all*
1st Place Prize - $550
2nd Place Prize - $400
3rd Place Prize - $500

2. MEGA Scarecrows Category - Limit 12 Entries - Open to all*
1st Place Prize - $450
2nd Place Prize - $300
3rd Place Prize - $200

3. Clubs, Not-for-profits, Individuals Category - Open to all*
1st Place Prize - $300
2nd Place Prize - $225
3rd Place Prize - $175
4th Place Prize - $125
5th Place Prize - $100
6th Place Prize - $75
7th Place Prize - $75

4. Family Category
Entries to be created by children 12 and under with limited 13+ assistance.
1st Place Prize - $200
2nd Place Prize - $150
3rd Place Prize - $100

 

5. St. Charles Business Category - Limit 50 Entries
6'x 6' spaces - Entries accepted ONLY from businesses located within the Greater St. Charles CVB service area: (the City of St. Charles, Villages of Campton Hills & Elburn, Townships of Campton & St. Charles) All business scarecrows must be FREE-STANDING as they will be displayed on blacktop - NOT staked into GRASS/GROUND! Sand bags are recommended.
1st Place Prize - Free 1/2 page ad in Kane County Chronicle
2nd Place Prize - Free 1/4 page ad in Kane County Chronicle

*Categories 1-5 are open to all 2016 sponsors and vendors. Categories 1,2,5 are open to businesses in the Greater St. Charles CVB service area (St. Charles, Campton Hills, Elburn, St. Charles & Campton Township). With the exception of entries from businesses OUTSIDE the Greater St. Charles service area, categories 1-4 are open to anyone from anywhere!


Contest Entry Form

Business/Organization/Individual Name*


If you are a business, are you a Scarecrow Fest sponsor?
Yes
No

Contact Name*


Phone*


Email*

(to send receipt notification & check-in information)

Address*
Address Line 1*


Address Line 2


City


State


Zip Code


Entry Size Limits
Family - 4' wide x 6' deep
Clubs, Not-for-profits, Individuals - 4' wide x 6' deep space
Mechanical - 8' x 8'
Mega - 8' x 8'
Business - 6' x 6'

Category*


IMPORTANT: For voting purposes and accuracy, please provide a name for your entry.
Name of Scarecrow*



Important Information

Scarecrows reflecting controversial, social, religious or political opinions or statements will not be accepted.* The Greater St. Charles CVB reserves the right to remove any scarecrow it deems offensive, inappropriate or in direct competition with a Greater St. Charles organization.

Scarecrow Contest Category Descriptions

1. Mechanical: Only category that is provided with electricity and only category allowed moving parts. Electricity must be the ONLY means of mechanization. Entrants supply their own 50 ft. outdoor extension cord.
2. Mega: Make an impact with a large 8x8 display. Neither power nor moving parts. Greater St. Charles Businesses welcome.
3. Clubs, Not-for-profits, Individuals: Whether your organization is for adults or young people, school, fraternal group, sports team or any other not-for-profit cause, this category lets designers use any materials to create a scarecrow display of any theme, be it traditional or whimsical.
4. Family: Open to individual families with children 12 years of age & younger. Made of any material and with minimal assistance from age 13+ family members.
5. Greater St. Charles Business: Open to for-profit businesses in the Greater St. Charles CVB service area: the City of St. Charles, Villages of Campton Hills & Elburn, and Townships of St. Charles & Campton Hills. Display may reflect & promote business, may be traditionally or whimsically themed, and constructed of any materials, so long as the display is FREE-STANDING!

Contest Rules

Each category has a limited number of entries, so that the Scarecrow Creations can be laid out with the respect each one deserves with attention given to the visual appeal of the display AND public safety. If your category of choice is filled upon receipt of your application you will be contacted IMMEDIATELY and provided the opportunity to change categories so long as space allows. Each application will be reviewed for appropriateness of message and you will be contacted if any question regarding your selected theme arises.

*Entries will be reviewed for appropriateness following set-up and SHOULD a display be found to be offensive, controversial, political, etc., creators will be asked to either change its message or remove the display. The GSCCVB reserves the right to remove any such displays not in keeping with these rules.

General

- All entries (except Mechanical, Mega, and Business) will receive a 4’ wide x 6’ deep space.
- Mechanical & Mega Categories– Maximum space is 8’ x 8’. Business Maximum Space is 6x6.
- NO hand-outs at your contest display! Flyers are only given out at sponsor or vendor booths.
- All entries are to be displayed Friday thru Sunday.   Any Scarecrow NOT removed by 8 pm Sunday will be discarded.
- Security is provided from 9pm-7am Thursday thru Sunday morning.  No security Sunday night!
- One entry per category per person, family, business or organization. Entries in multiple categories are permitted
- All Entries may include multiple scarecrows (or whimsical characters), as well as props & decor to reflect the theme of your display.

Theme/Signage

- Scarecrow(s) for display may reflect a special theme and/or promote a not-for-profit organization, event or Greater St. Charles business.
- Scarecrows must be in good taste & constructed to withstand the weather.
- Signage may be displayed to identify or promote your business, event or organization. Please use weatherproof signs!

Design

- Scarecrow entries/designs must be NEW each year.
- The Greater St. Charles CVB reserves the right to change the category if the scarecrow does not meet the criteria of submitted category.
- No items such as tiki torches or gas-powered generators allowed.
- All categories may display lights (powered by batteries only, unless in Mechanical category).
- Mechanical Category entries are the ONLY entries that receive electricity.


IMPORTANT! Businesses and Not-for-Profits

- Entries accepted from all entities within the Greater St. Charles CVB service area (City of St. Charles, Villages of Campton Hills & Elburn, Campton and St. Charles Townships AND from 2016 Scarecrow Fest sponsors and vendors).
- Entries accepted from non-hospitality businesses, located outside the Greater St. Charles CVB service area, which are providing financial or in-kind financial support for the festival. Your numbered entry will indicate your support (example: 2016 Sponsor!) of the festival.
- Entries accepted from any family and not-for-profit organization located within or outside the Greater St. Charles CVB service area.

Check-in and Set-up

Check-in tent location(s) will be announced in late September. All entries will be assigned a location, based on design layout created by Ravenswood Event Services
Set-up is Thursday, Oct. 6th from 1-8pm ONLY. Set-up details will be emailed in late September.
A sign is provided for voting purposes (e.g.: Family Category F-10) at your assigned display location.

NEW! Tear Down

Tear down is Sunday, Oct. 9th at 5pm-8pm! Any remaining scarecrows as of 8pm Sunday night will be discarded.
We suggest you claim your entry on Sunday at 5pm. Scarecrows have been reported missing when not claimed on time!
We have heard your comments and are finalizing some steps to make tear down better for you! There will be a designated pickup zone with five minute parking limit with small entries loading first and larger entries loading last.

How to Enter
Mail, fax or email this form by September 30, 2016
Greater St. Charles Convention & Visitors Bureau
Attn: Scarecrow Contest
311 N. Second Street Suite 100, St. Charles, IL 60174
Fax: 630.513.0566 Email: deann@visitstcharles.com
Enter online above.

I have reviewed and understand the Scarecrow Contest rules outlined above*
Yes Not answered
You must select "Yes" before you can continue with the entry form


Contest Waiver

By signing this entry form, I hereby agree to the contest rules as listed on the back of this application. I release/hold harmless the Greater St. Charles CVB, its employees, officers & agents from any & all claims for loss, damage or injury incurred by Scarecrow Contest participation.